SOUTHSIDE MEDICAL CENTER, INC.

HIV Emergency Relief Project Grants CFDA No. 93.914 U.S. Department of Health and Human Services Passed Through Fulton County Award No. HEAL-500089-A Program Year 2019 Criteria or Specific Requirement ? Allowable Costs (45 CFR section 75.403(f)). Condition ? The Organization requests reimbursement of program pharmacy charges on a monthly basis from the pass-through entity. The Organization was reimbursed $38,503 of pharmacy charges that were not eligible for reimbursement. Questioned cost ? $38,503 Context ? The Organization requested and received reimbursement of pharmacy charges that amounted to $132,139 for program year 2019 from the pass-through entity. The Organization subsequently identified that $38,503 of these pharmacy charges were not eligible for reimbursement. Subsequent to year-end, the Organization self-reported the overpayment and remitted the full overpayment to t…

Corrective action: Finding #2020-001: Views of Responsible Officials and Planned Corrective Action: In October 2020, as soon as the overpayment was identified and validated, a check was processed and submitted to Fulton County for the entire overpayment balance in the amount of $38,502.79. The internal monthly process of preparing and submitting Ryan White expenditure reports includes, the Senior Financial Analyst 1) compiling the expenses and relevant supporting documentation, 2) validating all expenses with the SMC Ryan White team, and 3) preparing expenditure reports. Then the Accounting Manager, reviews these reports to ensure accuracy and compliance with Ryan White guidelines. Lastly, SMC Ryan White Fi…